Finance and owner statements for short-term rentals

It shows the profit on each property, checks that channel payouts and rent reached your bank, and prepares owner statements. Base360 Finance does this in the same system that takes your bookings: Analytics with Finance AI, P&L Management, Bank Reconciliation and Owner Statements.

Base360 Finance shows gross profit for every property and operating profit for the portfolio or a region, compared with the previous period or the same period last year. A property table shades margin and occupancy from low to high, so the weakest properties stand out, and you can compare two properties side by side. Properties in different currencies add up in one display currency.

In Base360, costs follow each property’s contract. For a leased (rent-to-rent) property, direct costs are rent plus utilities. For a managed property, they are the owner’s share plus utilities, with your management fee shown beside them. Gross profit is net revenue minus direct costs; operating profit, for the portfolio or a region, also takes off operating costs.

Base360 Bank Reconciliation compares three amounts for each booking: what you expected, what the channel reported and what reached your bank. When they agree, the payment is marked Matched. When a bank payment needs a check, Base360 suggests it and you confirm it is the right one. Long-let rent is checked the same way.

Base360 lists it under Payment Problem with the difference from what you expected: late, missing, or a different amount. Each channel has its own grace period, so an Airbnb payout, a Booking.com transfer and long-let rent each wait their own number of days before they count as late.

Yes. On the day you set, such as the 13th, Base360 drafts a statement for every managed property from its management contract: bookings, refunds, your management fee, VAT and expenses, down to the owner payout. A stay that spans two months counts in one month, by its booking or check-out date, as you choose. A long-let property’s statement shows the tenant’s rent, with bill refunds on their own lines. Publishing a statement emails it to the owner; a draft is never sent, and a Resend button sends it again. The email opens a portal with your company’s logo, where owners see every statement you have published and download each one as a PDF.

Yes. Upload an accounting export, such as one from Xero, as .xlsx, .xls or .csv. Base360’s AI suggests a P&L category and region for each line; you check the matches and add any missing category or region before import. The P&L statement runs by month, quarter or year with CSV export, and a completed upload can be rolled back.

Ask Base360 Finance AI in plain English, such as why a property’s margin dropped last month, and it answers from your revenue and costs. Quick start questions cover revenue this month, top properties by gross margin and anomalies over the last six months.

Revenue comes from the bookings in Base360: each stay’s net revenue, split across its nights month by month, and long-let rent spread across the days it covers. Cancelled stays and owner stays are left out. In Analytics, direct costs come from each property’s contract: rent plus utilities for a leased property, or the owner’s share plus utilities for a managed one. In the P&L statement, every cost line, direct costs included, comes from entries you add or upload from your accounting export. To get started, each property needs its contract in Base360; for the P&L statement, add your categories and regions, then enter or upload your costs.

Yes. In Analytics, choose a display currency and properties that earn in different currencies add up in it. Your bookings and contracts keep their own currency, and owner statements are in each property’s own currency. A single P&L entry can be added in GBP, EUR, USD or AED.