Property dashboard for short-term rentals

Base360’s property management dashboard lists the homes in your short-term rental portfolio and opens a shared record for each one. The record contains its summary, check-in instructions, house manuals, contracts, utilities, additional details and management assignment. Access depends on your role and property permissions.

Property Summary holds names, address, currency, base price, rooms, beds, amenities and the listing description, alongside listing and operational status. Assign a group, customer-success owner and maintenance owner where permitted. Upload, reorder or delete photos; the first image becomes the main image. Completion indicators show missing information, and internal notes let teammates share context and mention each other.

Use Add Property to enter details manually, or import eligible Airbnb listings through Channel Management after signup. You can also send Claude a list of homes and approve the property creation action. Add photos after creation or import. A public listing link in Property Summary is a shortcut; it does not prove that a channel is mapped or synchronising.

Search by property, landlord name, email or phone, filter by city, or use AND/OR conditions across supported property, contract, utility and custom fields. With AI configured, describe the list you need and review the generated conditions before using them. Custom views preserve filters, columns and sorting. Column management, inline editing and batch updates depend on your permissions; Grid view provides a visual overview.

Expand a building in Table view to see its active units, or switch between the building and a unit in the property record. Units can inherit summary details and house manuals, then override what differs. A unit can have its own contracts; otherwise, the building’s contracts are shown.

Guest access depends on the configured release conditions and timer settings. Keep guest, cleaner, backup and internal keys distinct, and temporarily hide the address when required. Arrival steps support photos, video, previews, copying, reordering and a PDF. English steps translate into French, Spanish and Arabic. KeyNest requires a connected account; Smart Access requires mapping to supported Nuki or Ring devices. Nearby locations can be kept with the arrival information.

Public manuals can appear in the eligible guest portal; internal manuals, staff notes and staff-only images stay with the team. Property knowledge can support matched inbox conversations and AI replies. Share a manual across selected homes or keep unit-specific content. Manuals can include text, photos, videos, appliance details, building information and emergency contacts. The connected workflow and guest-visibility settings determine what is used.

Recorded contracts, utility costs and adjustments can support financial views and owner statements when the required records are complete. Lease and management contracts hold different terms, including rent or management fees, dates, renewals and supported rent updates. Utilities record suppliers, frequency, dates, attachments and whether the manager, landlord or tenant pays. Monthly totals are split by payer. Contract attachments are stored files; this feature does not provide e-signing, automatic bill import or supplier payments.

Expiry Reminder sends email to selected recipients a configured number of days before the contract end date. This differs from an AI Agents workflow triggered when an end date is added or changed: that workflow can message, assign a teammate or call. Property status and a planned exit date help the team track a home leaving the portfolio; they do not establish that every channel and utility has been disconnected.

Define property fields in the Table view’s column manager and maintain their values under Additional Details. Supported types include text, long text, dropdown, multi-select, number, amount, formula, date, yes/no and attachment. Formula results are read-only. Choose whether supported fields appear as table columns, then organise them with sorting, resizing, pinning and saved views.

For enabled accounts, Managed By assigns an eligible operator and records the management start date, commission, VAT and an optional contract file. The assignment can create or reuse a property copy in the operator’s account. Authorised users can update or end the assignment and review past ones. Copy to Operator is a separate action for copying a property without a management contract.

The Activity panel shows logged changes with the user, action and old and new values where available. Search or filter the activity and export the filtered results to Excel. Each property also has notes and recent activity, and notes can mention teammates. The verified export is the activity history; the dashboard’s Export control does not currently export the property list.